RELOCATION SERVICES
A&P provides professional relocation services to employees moving to Italy and worldwide to carry out an international assignment.
WE HELP YOUR EMPLOYEES FIND A NEW HOME
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RELOCATION SERVICES

- Relocating means moving for a medium to long period of time to accomplish an international assignment. It involves finding a new house for the employee and his family.
- We help face all the issues concerning the find of this new place of living, which can be costly and cause difficulties both to the employees and to the company.
- A&P will help the assignee find a home and a school for the children and provide assistance throughout the whole process.
WHAT IS RELOCATION

To relocate means moving to a different place (town, country, continent) to work and live in. It is commonly referring to medium-long term transfers and it involves the employee as well as his family.
A&P takes care of finding a house and a school in the most suitable neighborhood for an expatriate. Moreover, we offer personalized services to match the assignee’s needs in order to make him and his family settle and excel in a new environment.

WHY WOULD YOU NEED OUR SERVICES

International companies nowadays often have to move employees to work in a different country. Managing these processes can become time-consuming for the employee, who might not be aware of the local laws and thus incur in problems that would result in high costs for the company and dramatic effects for the assignment.
Housing is one of the main causes of aborting an international assignment. However, A&P will make sure that the assignee finds the most suitable housing solution. In addition, A&P will work to satisfy the expectations and needs of the assignee and his family in order to help him accomplish his assignment abroad.

THE PROCESS

A&P will provide assistance throughout the whole process of relocation of an employee, which entails a number of practical fulfillments, among them:
– finding a home in the most suitable area for an expatriate, that will happily satisfy both the assignee and his family,
– finding the proper international school for the children with internationally recognized qualifications,
– drafting a lease contract according to local law,
– fulfill mandatory registrations at local authorities.

CONTACT US

With 20+ years of experience in the field and more than 1.000 relocation cases carried out, A&P team of multilingual professionals will guide the assignee through all steps of the relocation process, making sure that this is carried out in a compliant and effective way.

Contact us and ask for a quote on your specific case of relocation.

YOU CAN PURCHASE OUR SINGLE SERVICES:

AREA ORIENTATION
An occasion for the employee and family to be personally accompanied by a local consultant around the city.
TEMPORARY ACCOMODATION AND HOTEL BOOKING
Support in finding a temporary accomodation or a hotel and coordination of the required payments.
HOME SEARCH
Visit a pre-selection of housing options with a local consultant and receive ongoing support to understand local regulations and procedures.
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LEASE NEGOTIATION
A dedicated consultant will provide full support in the rental negotiation and will meet with the assignee and the landlord for the handover of the keys, to check the condition of the property.
SETTLING IN SERVICES
Personal assistance to setup the basic utilities and services to the property. E-mail and phone helpline desk to help the assignee and the family face daily issues.
SCHOOL SUPPORT
Support in finding the proper schooling option for the kids in the country of destination, in arranging the visits and with the enrollment procedure.
DRIVING LICENCE
Support in applying for a foreign driver’s license or in converting his already existent one. Support in the mandatory car plate registration.
DEPARTURE SERVICES
Assistance in writing notice to leave to the landlord, during the lease termination negotiation and also the security deposit refund negotiation.
a&p relocation services area orientation

AREA ORIENTATION

VISIT YOUR NEW CITY WITH A LOCAL CONSULTANT

A local consultant will accompany the assignee to get an overview of the city and the main residential areas.
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WHAT

It is an occasion for the employees and their family to be personally accompanied by a local consultant. As a result, they will be able to acquire an overview of the city, residential areas, including potential future residential areas, shops, schools and other facilities.

WHY

Giving the assignee a real taste of the residential market and the facilities s/he might find in the environment s/he is moving to, through the help of a local expert, the area orientation helps conducting a successful home search.

PROCESS

The area orientation is normally scheduled during a pre-assignment trip.

– First off, an A&P consultant will contact the assignee prior to the trip, in order to collect his/her preferences,
– Then, the consultant will organize an orientation tour, tailored on the assignees requirements,
– Finally, the consultant will accompany the assignee during the 1 day orientation tour of the city.

TIMELINE

– Two-three days for the organization

– One day for the visits

TEMPORARY ACCOMMODATION AND HOTEL BOOKING

FIND A TEMPORARY ARRANGEMENT 

A&P will support you in finding a temporary arrangement in case your permanent housing solution is not available yet.
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WHAT

While waiting for your permanent housing solution to be completely ready, A&P will help you find a temporary accommodation and coordinate the required payments, or book a hotel in alignment with the company policy.

WHY

The employee will have the support of a professional, who will make sure that he/she has a proper place to stay while waiting for his/her permanent house to be ready. As a result, the assignee won’t have to worry about accommodation and can concentrate on his new job.

 

PROCESS

-Firstly, A&P will locate a few accommodation proposals and share them with the assignee,
-Then, the assignee/the company will choose the property of his choice,
-Finally, A&P will book the property and coordinate the payments and safety deposit.

TIMELINE

– Three/Four days for checking the availability and arrange the agenda

– Half a day for the visits

– One day for the booking confirmation and the coordination of the payments

happy family in front of a house a&p relocation services

HOME SEARCH

FIND THE PERFECT NEW HOME

A dedicated consultant will bring the assignee to visit a pre-selection of housing options and help him with local regulations and rental procedures.
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WHAT

A local consultant, well-informed about the area and its residential market, will accompany the assignee and his family to visit housing options which were carefully pre-selected on the basis of a needs analysis conduct with the assignee, prior to the visit.
Furthermore, the assignee will receive ongoing support to understand the local market, rental procedures, local customs and regulations.

WHY

Finding the perfect new home can be very time-consuming. Therefore, having the support of a well organised team of professionals in scouting the housing market and selecting properties is crucial. As a result, the assignee will be able to concentrate on his new job.

PROCESS

– Firstly, A&P will share an housing questionnaire to the employee,
– The employee will fill out the questionnaire with his/her housing preferences,
– A&P will arrange a call with the assignee to discuss the questionnaire and better understand his needs and requirements,
– Later, A&P will scout the rental market and preselect a number of properties,
– A&P will share the preselected properties,
– Finally, an A&P consultant will accompany the assignee to visit the properties during the house hunting day.

TIMELINE

– Introductory mail sent by our consultant

– Filling of relocation questionnaire (5 minutes)

– Introductory call with our consultants (30 minutes)

– One week to arrange the visits

– One day for the visits

LEASE NEGOTIATION AND INVENTORY CHECK-IN

ASK FOR SUPPORT WITH RENTAL NEGOTIATION

A dedicated consultant will help the assignee through every step of the rental negotiation and will check the conditions of the property once the keys are handed over.
hand over of house keys a&p relocation services lease negotiation and inventory check-in
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WHAT

Full support in the rental negotiation, as from the written rent proposal, to the drafting of a lease contract that is as suitable as possible for the assignee and in accordance to local regulations.
Assistance in the coordination of the required payments.

A dedicated consultant will meet with the assignee and the landlord for the handover of the keys, in order to check the conditions of the property.
Moreover, a detailed inventory report with pictures will be drafted to record the conditions of the property including its content.

WHY

The professional support in drafting a lease contract ensures the compliance with applicable legislation. Furthermore, it protects the assignee from possible inconveniences due to cultural and language differences.

Also, an inventory check-in made in a professional way, ensures the fulfillment of the lease agreements, especially for what the property conditions are concerned.

PROCESS

– First off, one of our consultants will draft the lease contract in accordance with the local law and mediating between the special requirements of all parties involved,
– The consultant will provide an English version of the contract to the assignee prior to the contract signature,
– A&P will coordinate and assist the contract signature,
– A&P can support the landlord in the contract registration at the Tax Agency,
– Then, A&P will keep track of the contract expiry date and the relevant annual taxes due.

– Our consultant will meet the assignee at the house check-in,
– The consultant will mediate between the parties, drafting a check-in report with pictures,
– Finally, the consultant will store the check-in material with the clients as well as on an online database.

TIMELINE

– One day for the predisposition of the tenancy proposal

– Two/Three days to get the proposal signed from both parties

– One day to arrange the payment of the first month rent (as confirmation amount)

– Two to Three days for the drafting of the rental contract (template available)

– One day to arrange the payment of the safety deposit (usually two to three months’ rent)

– Signature of the rental contract – to take place on the day of keys delivery

– Coordination of the mandatory fulfillments, if any  

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SETTLING IN SERVICES

RECEIVE PERSONAL ASSISTANCE TO SET UP UTILITIES AND SERVICES

A&P will help the assignee set up basic utilities and services to the property and will remain in contact with him and his family in case any issues arise.
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WHAT

Personal assistance is provided to setup the basic utilities and services to the property, including media services. E-mail and phone helpline desk is provided after the check-in, aimed to support the assignee and the family with the daily issues related to the house and life in the new country.

WHY

The differences in the management of utilities contracts between the countries, as well as the language barriers, are easily overcome with the constant support of a professional knowing how to deal with any issues and saving the assignee time.

PROCESS

– First off, an A&P consultant will share the different options in terms of basic utilities and media services and will support the assignee subscribing a contract with the relevant provider,
– Then, A&P will stay available to support the employee in case any problem arises during his stay in the house.

TIMELINE

– Half-day for the key delivery

– Support following the entrance into the home for the set-up of the utilities and the management of the practicalities – duration to be agreed with the client (15 days, 1 month, 3 month, 6 month, annual)

SCHOOL SUPPORT

FIND A SCHOOL FOR YOUR CHILDREN

A consultant will help the assignee find the most suitable school for his children and will later assist the family with the enrollment process.
children at school a&p relocation services
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WHAT

Support in finding the proper schooling option for the kids in the country of destination providing internationally recognized qualifications.
A dedicated consultant will assist the family in identifying the institute that is most satisfying their needs, arranging the visits and providing support with the enrollment procedure.

WHY

Being the school system different from country to country, a professional guidance in the selection of the best school for the kids’ background ensures the satisfaction of all family members.

PROCESS

– An A&P consultant will contact the assignee to collect his/her special requirements,
– The consultant will scout the school options in the area and provide the assignee with a list of options,
– A&P will coordinate an appointment with the school chosen,
– A&P will support during the enrollment procedure.

TIMELINE

– Two to three days to search schools with places available according to the age of the children

– One day for the visits

– One week to complete the application procedure

man driving, driving license, a&p relcoation services

DRIVING LICENCE

DRIVE LEGALLY IN YOUR NEW COUNTRY

A&P will help the assignee apply for a foreign driving license or convert his already existent one, according to his specific needs.
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WHAT

Support in applying for an Italian or a local driver’s license, depending on the destination country.
In the presence of a relevant multi- or bilateral agreement, assistance in the conversion of the foreign driving licence into an Italian one or of a foreign driver’s license into a local one. Assistance in the application of a local driving licence. Support in the mandatory car plate registration.

WHY

The legislation on driving licences and car registrations differs from country to country. A professional guidance from experts in driver’s license and car jurisdiction ensures that all family members carry out all the mandatory fulfillments, stay compliant with the law and avoid unpleasant inconveniences (e.g. license withdrawal, car confiscation or penalty fees).

PROCESS

– An A&P consultant will analyze the specific case and provide information on the necessary fulfillments,
– A&P will gather documents and coordinate the process with a driving school or a competent authority,
– A&P will monitor the process until completion.

TIMELINE
Depending on the driving licence (issuing country and characteristics), it might be possible to convert it into a local one, or it might be required to apply for a local one.
Conversion:
– Depending on the documents required, it might take from a couple of days up to a month
– Appointment for the medical check  (couple of hours)
– One month up to the issuance of the new driving license
– Appointment for the collection of the new driving licence (couple of hours)
Application for a local driving licence:
– Depending on the documents required, it might take from a couple of days up to a month
– Enrollment to the driving school (half a day)
– Theoretical lessons (minimum duration of 20 hours) at a certified driving school
– Theoretical exam

– Practical lessons (minimum duration of 20 hours) at a certified driving school
– Driving test (if passed, the driving licence is given immediately)

DEPARTURE SERVICES

ASK FOR SUPPORT WITH LEASE TERMINATION

A&P will provide assistance during lease termination negotiation and security deposit refund negotiation as well as in writing a notice to leave to the landlord.
ease termination negotiation a&p relocation services
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WHAT

Departure support is a service intended for those who need to vacate an apartment and wish to have assistance from trustworthy and organized professionals, guiding through all the mandatory fulfillments according to the local procedure and legislation.

A dedicated consultant will meet with the assignee and the landlord for the handover back of the keys, in order to check the condition of the property. Moreover, a detailed inventory report with pictures will be drafted to record the conditions of the property including its content, possibly based on the check-in report.

WHY

Having the possibility to rely on a professional during the check-out meeting allows parties to find an agreement, even in case problems should arise. Thanks to our knowledge and expertise, we are able to mitigate and negotiate potential disputes between tenant and landlord.

PROCESS

-A&P will draft the notice letter, send it to the tenant for the signature and to the landlord through official channels,
-A&P will coordinate the meeting at home (check-out) to check the status of the apartment and agree on the required interventions. A proper report will be drafted and pictures will be taken,
– We will coordinate the necessary interventions and will take care of utilities closure,
– We will make sure that the safety deposit is duly returned to the tenant.

TIMELINE
– Drafting of notice letter to the landlord (template already available) – about 1 hour
– Phone information to the landlord – about 30 minutes
– Collection of the tenant’s signature on the notice and delivery through courier – 1 day
– Check-out meeting – Half day
– Closing of utilities contracts (it might take from a week to a couple of months, to wait for the final bill to be issued)
– Deregistration from local authorities – up to a month to get the final certificate
– Coordination of works as per check-out report and return of safety deposit according to the law indication (commonly within 30days from check out meeting)
1.000+ inbound relocation cases from 2002 until today
60+ outbound relocation cases from 2016 until today

A team of multilingual professionals

A&P has a team of expert professionals in many areas: Labour Law, Social Security, Corporate Taxes, Individual Taxes, Immigration Law, Destination Services.

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WEBEX VIDEO CONFERENCING TOOL

A&P makes processes easier and quicker by using an international well-known tool, which helps in arranging phone conferences as well as online presentations, with more actors taking part to them.

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TRUSTED PROFESSIONALS

A&P has a team of multilingual professionals licensed by the Italian government and enrolled in the National Tax Advisors Government List and Professional Auditors.

TUV Arletti Partners 300

ISO 9001

We got the ISO 9001 TUV certificate in April 2016 and are now waiting for it to be renewed.  It is one of the most trustful Seal in Quality Certification and it entrusts A&P Services Quality Level.

A&P INSTITUTIONAL

A&P provides services for Confindustria leading Industries Association.